RBBC-AL- Ash Die Back Surveying, Felling, Removal and Disposal of Trees associated services
A practical guide to understanding what Reigate and Banstead Borough Council really wants and how to craft a compelling bid.
Think beyond the obvious tree services
At first glance, this contract might seem straightforward.
Felling, removing and disposing of diseased ash trees.
But look closer.
This is about managing risk in a public space.
The Council is concerned about public safety, compliance with environmental standards and maintaining the site's usability.
That's the lens through which I'd approach this tender.
The contract covers felling and harvesting ash trees affected by Class 3 and 4 ash dieback disease at a heavily visited public site. Compliance with felling licence conditions, FISA guidance, British Standards and health and safety requirements is mandatory.
Don't underestimate public safety
Public safety is the critical concern here.
The trees are in a heavily visited area.
This isn't just about removing a few trees.
It's about ensuring the area remains safe and accessible throughout the process.
I'd emphasise how my team would manage the site safely, minimising disruption and risk to visitors.
Pay attention to what they say
The Council has been clear about compliance.
They mention felling licence conditions, FISA guidance, British Standards and environmental legislation.
These aren't just boxes to tick.
I'd demonstrate a deep understanding of each requirement and how my approach aligns with them.
Remember the environmental impact
This isn't just a tree removal job.
It's about managing an environmental issue with care.
I'd highlight how my methods minimise ecological disruption and protect the surrounding area.
Evidence of past projects where you've achieved this will be crucial.
Consistency over the whole term
It's one thing to do the job well once.
It's another to maintain those standards day in, day out.
I'd explain how my team ensures consistency, even when faced with challenges like staff absences or equipment failures.
Regular inspections and performance reviews are key.
Evidence always beats promises
Anyone can promise to do a good job.
But evidence speaks louder.
I'd include:
- Case studies of similar projects
- Testimonials from satisfied clients
- Examples of compliance with relevant standards
- Data showing effective risk management
Don't forget the human element
Behind every tree is a person who cares.
Whether it's a resident using the space, a council officer overseeing the project or a team member on the ground.
I'd show how my approach considers the needs and concerns of all stakeholders.
Communicate clearly and often
Communication will be vital.
The Council will want regular updates on progress, challenges and how you're addressing them.
I'd outline a clear communication plan, detailing how often and through which channels updates would be provided.
Common mistakes
Avoid submissions that:
- Overlook the importance of public safety
- Fail to demonstrate compliance with all listed standards
- Ignore the environmental impact of the work
- Provide generic promises instead of specific evidence
- Neglect to explain how consistency will be maintained
- Forget the importance of regular communication
- Disregard the human element of the project
My Final Thoughts
What the Council is really looking for is a partner who understands the stakes.
They need someone who can manage a complex task without compromising on safety or environmental standards.
With a contract value of £216,000, the stakes are high and compliance is non-negotiable.
Quality and price will both be considered, but your written submission is where you can truly differentiate your bid.
Thanks for reading.
I hope this guide has helped make public procurement feel a little less daunting. If it has, then it's done its job.
P.S. Got a question?
If you've got a question about anything you've read, or you're stuck on a tender, just send me an email.
Whether it's a quick question or you simply need pointing in the right direction, I'm always happy to help if I can.
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Our guides are written using publicly available procurement information, including contract notices and published tender documents where available. They are designed to help suppliers understand the buyer's likely priorities and think more strategically about their approach. They are not based on any bidder's confidential submission, bespoke bid strategy or non-public procurement information.