Tree Survey Services
A practical guide to understanding what the University of Exeter really wants and how to build a winning response.
The real task isn't just surveying trees
When you look at this contract, it's easy to think the focus is purely on tree inspections.
But it's not.
The University of Exeter is looking for a partner to help them manage their tree stock effectively.
This isn't just about ticking boxes.
It's about ensuring health, safety and environmental responsibilities are met across their Exeter property portfolio.
The contract covers a planned programme of tree inspections and condition surveys.
Think about the university's worries
Universities have unique concerns.
The University of Exeter will be focused on the safety of students, staff and visitors.
They want to prevent accidents and incidents related to tree health.
But they're also keen on maintaining a beautiful and sustainable campus environment.
Your task is to address these worries head-on.
Don't just promise reliability, prove it
Every bidder will say they can deliver reliable services.
But how many can prove it?
If I were evaluating bids, I'd be looking for hard evidence.
- Past performance data
- Client testimonials
- Case studies of similar projects
- Accreditations and certifications
These show you’re not just talking the talk.
Pay attention to what they say
The University of Exeter is clear about their priorities.
They stress the importance of supporting the management of their tree stock.
They need a partner who can deliver a comprehensive inspection programme.
Not just a one-off service.
This means consistency and attention to detail over the full three-year term.
Remember the stakeholders involved
Think about everyone who interacts with the university's outdoor spaces.
Students, staff, visitors and the local community.
They all have a stake in how this contract is delivered.
What would they want from a tree survey service?
Safety, minimal disruption and clear communication.
Those should be your guiding principles.
How will you manage the long term?
This is a three-year contract.
Consistency over time is key.
I'd want to see exactly how you plan to manage staffing, training and quality control over the entire duration.
- How will you handle staff absences?
- What protocols are in place for continuous improvement?
- How will you ensure regular communication with the university?
Make life easier for the client
The best contractors make the client's job simpler.
How can you minimise the workload for the university's facilities team?
Perhaps it's through detailed, easy-to-understand reports.
Or a proactive approach to identifying potential issues.
That's what I'd build my submission around.
Evidence always beats promises
One thing I noticed when I worked in public procurement is that promises are everywhere.
Evidence is rare.
If you have evidence, use it.
Show how you’ve delivered similar services elsewhere with tangible results.
Common mistakes
Avoid submissions that:
- Focus solely on the mechanics of tree surveying
- Lack evidence of past success
- Fail to address the university's specific concerns
- Ignore the importance of long-term relationship management
- Overlook the need for consistent communication
- Provide generic safety plans without site-specific details
- Underestimate the environmental aspect of the contract
My Final Thoughts
Ultimately, the University of Exeter is looking for a partner who understands their goals.
They need someone who can help them manage their tree stock responsibly and sustainably.
The contract value is £45,000 over three years.
Quality over price will be key.
Make sure your written submission reflects this by focusing on quality, safety and environmental responsibility.
Thanks for reading.
I hope this guide has helped make public procurement feel a little less daunting. If it has, then it's done its job.
P.S. Got a question?
If you've got a question about anything you've read, or you're stuck on a tender, just send me an email.
Whether it's a quick question or you simply need pointing in the right direction, I'm always happy to help if I can.
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Our guides are written using publicly available procurement information, including contract notices and published tender documents where available. They are designed to help suppliers understand the buyer's likely priorities and think more strategically about their approach. They are not based on any bidder's confidential submission, bespoke bid strategy or non-public procurement information.