How the Tendering Process Works

1. Pipeline and early market engagement

Larger authorities publish pipeline notices months ahead of procurement. This is the cheapest point at which to influence a requirement, and the best point to decide whether to invest in bidding at all.

2. Tender notice and selection

The opportunity is advertised on Find a Tender or Contracts Finder. Where a selection stage applies, suppliers complete a selection questionnaire covering financial standing, insurance, exclusion grounds and relevant experience.

3. Invitation to tender and clarifications

Shortlisted suppliers receive the ITT. Clarification windows are short and answers are published to all bidders, so ask precise questions early rather than saving them.

4. Evaluation, standstill and award

Evaluators score quality responses against the published criteria, then combine those with price to identify the most advantageous tender. A standstill period follows the award decision, giving unsuccessful bidders time to seek feedback or challenge.

• Quality moderation: panel agrees consensus scores
• Price scoring: usually the lowest compliant price sets the benchmark
• Award decision letters with individual feedback
• Standstill (typically 8 working days) before contract signature
• Mobilisation and contract management begin

Frequently asked questions