Office365 LS 2026
A practical guide to understanding what the buyer really wants and how to build a winning response.
Don't just deliver licences. Deliver seamless integration.
This tender isn't just about providing Office 365 licences.
London Stadium is looking for a partner to ensure these tools are seamlessly integrated into their operations.
Yes, they've listed a total of 151 licences across various Microsoft services. But the real task is making sure these tools enhance productivity and operations.
The contract runs from 12 Nov 2026 to 9 Nov 2029, with an option to extend to 9 Nov 2031. That's a long time to make a real difference.
Think about the end users, not just the IT department
Every licence you provide will be used by someone trying to do their job better.
Whether it's a manager drafting reports or a team collaborating on projects, they need these tools to be reliable and intuitive.
Consider the diverse range of users at London Stadium. From administrative staff to technical teams, each will have different needs.
Explain how you'll support and train them to make the most of the software.
It's not just about initial setup — it's about ongoing support
One-off installations won't cut it here.
London Stadium needs someone who will be there for the long haul.
If I were evaluating bids, I'd want to see a clear plan for ongoing support and updates.
Regular check-ins, troubleshooting and adapting to new Microsoft features are crucial.
Pay attention to what they say
The notice makes it clear that these licences are essential for "ongoing operational requirements."
This means reliability and consistency are non-negotiable.
They're using the CCS RM6098 framework, so they expect you to know the ropes.
Make sure you understand this framework inside out and show how you'll navigate it smoothly.
Evidence always beats promises
One thing I noticed when I worked in the public sector was that many bidders promised top-notch service.
But few backed it up with evidence.
If you have case studies or testimonials, now's the time to use them.
- Examples of similar projects
- Client testimonials
- Performance metrics from past contracts
- Awards or recognitions in the IT sector
Don't underestimate the power of communication
This isn't just about technology.
It's about how you communicate with their team and stakeholders.
If they have a question or an issue, they need to know you'll be there, ready to help.
Outline your communication strategy and show them how you'll keep everyone in the loop.
Remember the contract is for the long term
Three years, possibly five, is a substantial commitment.
London Stadium wants assurance that you'll maintain standards over the entire period.
Recruitment, training and retention of skilled staff will be key.
Show them how you'll manage this to ensure consistent service delivery.
One thing I'd keep reminding myself
Every answer you write should help them see how you'll make their lives easier.
Ask yourself: "Am I showing them how their daily operations will improve with my support?"
If your response makes them feel confident and reassured, you're on the right track.
Common mistakes
Avoid submissions that:
- Focus too much on technical jargon without explaining the practical benefits
- Overlook the importance of ongoing support and updates
- Lack evidence of past success with similar projects
- Ignore the specific licence requirements and quantities listed
- Fail to address how you'll support diverse user needs
- Assume a one-size-fits-all approach to training and support
My Final Thoughts
London Stadium is looking for more than a provider. They want a partner.
A partner who understands their needs, supports their team and enhances their operations.
This contract is valued at £150,000 and runs for three years, extendable to five.
Quality matters as much as price here. Your written submission is your chance to show them why you're the right choice.
Thanks for reading.
I hope this guide has helped make public procurement feel a little less daunting. If it has, then it's done its job.
P.S. Got a question?
If you've got a question about anything you've read, or you're stuck on a tender, just send me an email.
Whether it's a quick question or you simply need pointing in the right direction, I'm always happy to help if I can.
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Our guides are written using publicly available procurement information, including contract notices and published tender documents where available. They are designed to help suppliers understand the buyer's likely priorities and think more strategically about their approach. They are not based on any bidder's confidential submission, bespoke bid strategy or non-public procurement information.